The complete two-system walkthrough for Cambridge Confident Communicators: create the member's easySPEAK account, register & pay for them in TI Club Central, and send them their welcome email. Written for the VP Membership — takes about 10 minutes per member once you've done it twice.
Both must be done for every new member — they don't talk to each other.
| System | What it does | What you do there |
|---|---|---|
| easySPEAK toastmasterclub.org |
Our meeting management — agendas, roles, speech tracking | Create their user account and attach them to the club as Member |
| TI Club Central toastmasters.org |
Official Toastmasters International membership record + Pathways access | Submit the membership application and pay the TI dues (Metro Bank club card) |
easySPEAK needs you to set a password when creating the account. Never invent one in your head.
Use the LastPass online password generator (or Bitwarden's generator). Set length to 16–20 characters, all character types on.
Keep a record in one consistent, private place (your password manager's Notes, or a private spreadsheet only officers can access) with: name, username, temp password, date created. You'll paste it into easySPEAK and the welcome email.
Where: toastmasterclub.org · You need officer rights at CCC (you have them as VPM).
If you land in another club, use Go to… → Select a Club.
This Club → User List, then click the “add user” button (top right of the list). You can also reach it from a meeting page — that version adds them to that meeting at the same time.
Fill First name, Family name and their email, then Submit. easySPEAK searches for an existing account first — if they're already a Toastmaster elsewhere it will offer Connect User instead (use that; no new account needed, no password step).
jsmith21 → blocked if it matches; gracias00 (email handle) → fineClick Create New User. You should see “New User Created — User has been added to this club.”
This Club → User List — they should appear with status Member.
Where: toastmasters.org → Welcome, [you] → Club Central → Membership Management.
Make sure “Currently Managing” shows Cambridge Confident Communicators.
Enter Surname + email and click Search. If “Account was not found” appears, click Create Account. (If they were previously a Toastmaster anywhere, their record will be found — reinstate that instead of creating a duplicate.)
Follow the cart through Membership Order to Payment Information and pay with the club's Metro Bank card (you're a signatory). New members pay pro-rated dues + the one-off new-member fee; check the member's payment to the club account covers it before you pay TI.
Back on Membership Management, they should appear on the roster with a Paid Until date (end of the current membership period: 31 March or 30 September).
Copy, replace every [PLACEHOLDER], and send. Include the password — and keep your own record of it.
Subject: Welcome to Cambridge Confident Communicators — your easySPEAK login Hi [FIRST NAME], Welcome to Cambridge Confident Communicators! You're now set up on easySPEAK, the system we use to manage meetings, roles and speeches. Login: https://toastmasterclub.org Username: [USERNAME] Password: [TEMP PASSWORD] (optionally change it after logging in, via the Profile menu) Once you're in you can sign up for meetings, volunteer for roles and track your speaking progress. Your Toastmasters International membership is also registered, which gives you access to Pathways (the education programme) at toastmasters.org. In due course we'll arrange an induction with [VPE NAME], our VP Education, to walk you through easySPEAK and your Pathways journey. Our next meeting is [DATE / TIME / VENUE OR ZOOM LINK] — it would be great to see you there. Any questions, just reply. Best, [YOUR NAME] [YOUR ROLE], Cambridge Confident Communicators